Boston Fencing Club SYC

UPDATE: Host hotel cutoff date changed to August 11. See below for information. PLEASE: Read all information below before emailing with questions. Custom Medals and gift bag awarded to top 8. ELIGIBILITY INFORMATION: Age Requirements for 2017-2018 season which starts August 1, 2017: Y10: Birth years of 2007 – 2010 Y12: Birth years of 2005 – 2008 Y14: Birth years of 2003 – 2006 PLEASE! Do not register if you will not fall within these age categories. You will not be allowed to fence and we will not refund your entry fees. If you are too young and have NATIONAL points which would qualify you to fence in an older age category (see below) please notify the organizer (merritt55@comcast.net) to process your entry before the deadline. 1. Youth 12 – A fencer born after 2008 can fence in Y12 IF the fencer is on the National Youth 10 Point Standings at the time of the entry deadline for that tournament. 2. Youth 14 – A fencer born after 2006 can fence in Y14 IF the fencer is on the National Youth 12 Point Standings at the time of the entry deadline for that tournament. You must be a competitive USFA member or current member of a foreign federation if not a US citizen or permanent resident. REMINDER: USFA memberships expire July 31 so make sure you renew membership as soon as possible to ensure you are current in the database. If you are not a current member you will be required to join at the event. IN ORDER TO COMPETE YOU MUST CHECK-IN BEFORE THE LISTED DEADLINE WITH THE FOLLOWING: 1) a COMPETITIVE USA Fencing membership card (valid for the current competitive season); AND 2) the fencer is required to provide a fully-completed waiver form that has been signed by a parent or legal guardian; AND 3) the fencer is required to show a birth-certificate (copy acceptable) or other government-issued identification showing a birth date unless officially verified by USFA. To help us speed registration, please have all this paperwork ready at check in. This is especially critical if the fencer does not have a parent/guardian accompanying them. No one will be allowed to fence without a signed waiver form. Waivers are available through askfred and can be downloaded for your convenience. Awards to top 8. If you can not stay for award presentation, have someone pick up the medal. No medals will be given out before the award presentation. ENTRY FEE Registration is through askFRED.net. Payment must be made via Askfred.net. Registration is not considered complete until payment is made. The regular fee registration period begins on 05/01/17 and ends at 11:59pm EST on 08/13/17. The triple-fee registration period begins on 08/14/17 and ends at 11:59pm EST on 08/25/17. No online registrations will be accepted after 11:59 pm 8/25/17. All entries after 08/25/17 will be considered walk-ins. If your registration is shaded, on askfred, you are an “incomplete” registrant and you will be charged the walk-in event fee. May 1 - August 13 Regular Period Registration fee: $30 Regular Period Fee per Event: $40 August 14 - August 25 Triple-Fee Period Registration fee: $90 Triple-Fee Period Fee per Event: $120 August 26 - September 4 Walk-In Period Registration fee: $290 Walk-In Period Fee per Event: $120 Registration fees will not be refunded. There are no exceptions. Prior to August 13, 100% of the event fee will be refunded if the organizer (merritt55@comcast.net) is contacted with a refund request. After August 13, there will be no refunds of the event fee. Refunds will be processed no later than 4-6 weeks. No exceptions will be made for inability to register within stated deadlines. We are not responsible for any payment issues on askfred. Please register early to avoid problems and late fees. FORMAT One round of pools into a direct elimination table. Medals are awarded to top 8 finalists in each event. Classifications may be awarded provided the event is a Group C1 or higher. Seeding is by the following criteria, in this order: 1. Current National Rolling Point Standings according to age group and weapon. 2. Letter Classification with year. 3. Athletes with neither of the above are seeded randomly after the athletes who are seeded by the preceding factors. Live results will be available a few days before and during the event on bostonfencingclub.org. Here is the link for live results which are up now. http://bfceventresults.com/fencingtime/2017/bfcsyc/index.htm It is the fencer’s responsibility to notify the Bout Committee of any registration discrepancies before the close of check-in for the event. (i.e. wrong club, wrong rating, misspelled name, etc.) As this information comes directly from askFRED and the USFencing, fencers should make sure their FRED and USFencing profiles are up-to-date and match. EVENT SCHEDULE: (times may change depending on entry numbers) Sept 1 Y14 Women's Foil 8:00 am Y10 Men's Epee 9:00 am Y14 Men's Epee 1:00 pm Y14 Women's Saber 2:00 pm Sept 2 Y10 Men's Foil 8:00 am Y12 Men's Epee 9:00 am Y10 Men's Saber 1:00 pm Y12 Women's Foil 1:00 pm Y12 Women's Saber 3:00 pm Sept 3 Y12 Men's Foil 8:00 am Y10 Women's Saber 9:00 am Y12 Women's Epee 9:00 am Y10 Women's Foil 1:00 pm Y12 Men's Saber 3:00 pm Sept 4 Y14 Men's Foil 8:00 am Y10 Women's Epee 9:00 am Y14 Women's Epee 1:00 pm Y14 Men's Saber 2:00 pm Please be aware that athletes that do not check in on time for their event will be scratched. NO EXCEPTIONS FOR ANY REASON. We will not hold an event because you are running late. Be at the venue 1/2 hour to 1 hour before your close of registration. Allow time for traffic, weapons check, and any other unexpected issues. Important tournament information, including any close of check-in time changes, will be communicated through the FRED e-mail system. Be sure your e-mail address is up-to-date. Visit askfred.net then go to "My FRED" to verify your current e-mail address. VENUE Boston Fencing Club 100 Holton Street Boston, MA 02135 857 316 2136 Venue is air conditioned. 18 permanent strips, plus final strip PARKING If front parking is filled, there is parking at the back of the building and in the lot to the right where fire vehicles are located. There is an additional parking area on Everett St just past Holton St on the right or before Holton St on the left depending on the direction you are traveling on Everett St. If you have entered the front parking lot, and need to get to the lot on Everett St. go around the building and go left out of the back lot. The Everett St lot is on the left before the traffic lights. Also, overflow parking is available in the Brighton Mills shopping center directly across the street. If you park in overflow please drop your child off first with appropriate paperwork so they can check in and get weapons checked without delay. DO NOT PARK in spaces that are marked RESERVED. EVER! You may be towed. FOOD Snacks, water, soft and sport drinks, coffee, etc. is available on site. Restaurants and sandwich shops are within walking distance (and most deliver) and there is a full service grocery store across the street which serves sandwiches and hot foods. The club has a lounge with tables/chairs for dining convenience. Out of town Transportation: Logan Airport: less than 10 miles from venue Boston Landing new commuter rail station (Worcester/Framingham line)- opening May 22 (between newtonville and yawkey stops) (less 1/2 mile from venue) Bus (Greyhound, Peter Pan, other) (back bay or south station closest stops) HOTEL INFORMATION Holiday Inn Express (approx. 10 miles/20 minutes) 385 Winter Street Waltham, MA 02453 1 877 213 6796 PLEASE NOTE: two night minimum when booking Saturday, September 2, 2017. One night is not available for that date. Group Name: Boston Fencing Club Syc Nights Group discount is available: August 31-September 3, 2017 Group Rate: $145.00 plus 11.7% occupancy tax per night Cutoff Date: August 11, 2017 Link: https://www.hiexpress.com/hotels/us/en/waltham/wtmma/hoteldetail?qAdlt=1&qBrs=6c.hi.ex.rs.ic.cp.in.sb.cw.cv.ul.vn.ki.sp.nd.ct&qChld=0&qFRA=1&qGRM=0&qGrpCd=BFS&qIta=99801505&qPSt=0&qRRSrt=rt&qRef=df&qRms=1&qRpn=1&qRpp=20&qSHp=1&qSmP=3&qSrt=sBR&qWch=0&srb_u=1&icdv=99801505 Rate includes breakfast and free parking For guests that do not want to book online, please contact the reservations office at (877) 213-6796 to make reservation. You must state the name of the group, Boston Fencing Club Syc, to receive the discounted rate. If guests require any special room accommodations, it must stated at the time of making reservation. If any guests would like to reserve dates that are not included in the group block or have any questions making a reservation, please contact Lisa Wowianko at (781) 419-0984. Hotels listed below are not contracted for event, they are listed as additional options. Additional hotels closest to venue: Doubletree Suites 400 Soldiers Field Rd Boston, MA 02134 617 783 0090 (exit 18 off Mass pike Cambridge) parking fee $40 per night. Residence Inn Boston Watertown 570 Arsenal St Watertown, MA 02472 617 926 4500 Days Hotel Boston-Harvard Fenway 1234 Soldiers Field Rd Boston, MA 02135 617 254 1234 AC Hotel Boston/Cambridge (Marriott) 10 Acorn Park Drive Cambridge, MA 02140 USA 617 876 6190 those listed below are approximately 10 miles from venue but easily accessible via Rt 95 South to Rt 90 East (mass pike) We are exit 18 off Mass Pike (Allston/Brighton). Boston Marriott Newton (junction mass pike/rt 30/rt 95) 2345 Commonwealth Ave Newton, MA 02466 617 969 1000 to hotels below from the airport, take Rt 90 west to Rt 95 north and exit at Winter St. From NY/NJ Rt 90 east to Rt 95 north, exit at Winter St Best Western TLC Hotel 380 Winter St Waltham, MA 02451 866 573 4235 Embassy Suites Waltham 550 Winter St Waltham, MA 02451 866 925 8676 Hilton Garden Inn 450 Totten Pond Rd Waltham, MA 02451 866 767 0278 Courtyard by Marriott 387 Winter St Waltham, MA 02451 866 538 0251 There are many hotels located in the Boston area including the airport which is a short cab/uber ride to the venue. We recommend booking hotels early as they will fill up quickly. Uniform Requirements: All USA Fencing uniform requirements apply. This includes the mandatory use of knickers, long socks, and underarm protectors. Names are NOT required to be on the uniform. CONDUCTIVE FOIL BIBS ARE REQUIRED. 800N SABRE GLOVES ARE REQUIRED. Equipment Check will test the mask, lame (as appropriate), sabre cuffs, all gloves, mask cords and body cords. Items that have passed inspection will be specially marked, and directors will be checking for these marks prior to the start of fencing. Equipment check is required for all competitors, with no exceptions. Fencers only need to have their equipment passed once for the duration of the SYC. For Y10 events, a 30" or 32" blade is required. For Y12 and Y14, standard blade length of 30"-35" is permitted. These rules are strictly enforced. Early Weapon Check: TBD Preregistration opens on 05/01/2017. Preregistration closes on 08/13/2017.