7th Annual Barbara Lynch Charity RYC - Region 3

7th Annual Barbara Lynch Charity Regional Youth Circuit (Region 3) / (Cobra Youth #4) Sunday, December 22, 2013 ***NOTE: NEW LOCATION*** All net proceeds benefit ovarian cancer research (Teal Ribbon Ovarian Cancer Research Foundation - www.trocrf.org) All volunteer staff... To donate referee time contact Lisa Campi (e-mail the organizer) Donations appreciated – Individuals or businesses wishing to donate products or services should e-mail the organizer. *****If you wish to donate but are not planning to fence, after making your payment please remove your entry via FRED or notify us. ================================================================================================================================================================== ABOUT BARBARA LYNCH: Barbara lost her brave battle with ovarian cancer in August 2010. Barb started fencing at Morris Hills High School (NJ) and continued as a college club fencer at Purdue University. She served as the NJ division chair for over 10 years, coached Morris Hills High school for 21 years, served as USFA bout committee chair for many, many national fencing tournaments and Junior Olympic Championships, served as USFA Vice President from 2000-2004, and was honored with a lifetime membership to the USFA. This RYC honors her work on behalf of young fencers. ================================================================================================================================================================== Tournament information communications: Important tournament information will be communicated through the FRED e-mail system. Be sure your e-mail address is up-to-date. Visit askfred.net then go to "My FRED" to verify your current e-mail address. Follow live results at: http://www.cobrafencing.com/results ================================================================================================================================================================== The RYC (Regional Youth Circuit) tournaments are held throughout the season, similar to the Super Youth Circuit tournaments. There are NO national points awarded at Regional Youth competitions. These competitions are one of the possible qualification paths for Youth 10 and Youth 12 events at both the March and/or July NACs. Y14 winners qualify for Y14 at SN. RYC tournaments are open to current USFA competitive members eligible to fence in Open competitions and to foreign fencers with current FIE license. ----------------------------------------------------------------------------- Qualification Path for Y10/Y12 to the March and July NACs: Fencers must fence in at least one Regional or Super Youth Competition in the current season to be eligible to enter the same category and weapon at the March and July NACs. ----------------------------------------------------------------------------- Qualification Path to Nationals for Y14 from RYC: Place first in the Y14 event at a current-season RYC tournament [BoD, October 2010] In mixed events, only the first place finisher is recognized as qualified. ------------------------------------------------------------------------------ Regional Ranking Point System (RRPS) will be used for RYC events. End of season awards will go to highest ranked fencer(s) in each age group / gender per region. Each of the 6 regions will maintain RRPS. Fencers can compete out of Region but will appear only on that Region’s Point List. Each participant gets Region 3 points at this RYC. The YDC has mandated that one can ONLY win the Regional Award for the Region they reside in. If an athlete competes in more than 3 RYCs in a given region, their best 3 results will count towards an athlete’s final Regional Youth Ranking. RYC tournaments will award points to all participants. See the regional guidelines for point allocations at (http://assets.ngin.com/attachments/document/0034/6318/Regional_Youth_Recognition_Initiative__1_.pdf). Allocations depend on the number of participants and the larger the field, the higher the points earned per placement. At the end of the season, ranking winners of each age group and gender in each of the 6 youth regions will be recognized by the YDC and US Fencing. These points are regional and will have no influence on the NRPS. ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Cobra Youth Tournament Series. This is the fourth event in Cobra's series of youth tournaments throughout the season, providing an atmosphere designed to help you become a better competitor, promote positive competition, sportsmanship, and love of fencing. All fencers will earn series points (inversely based on size of event) and winners (top 3 in each age/weapon) will be recognized at the end of the season. Tournaments this season are scheduled for Sep 29 (RYC), Oct 20, Dec 8, Dec 22 (RYC), Mar 2, Apr 6 (RYC), June 22. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ REGISTRATION AND EVENT FEES If you wish to just make a donation but are not planning to fence, after entering and making your payment please remove your entry (or notify us). Charitable donation receipt available upon request. Entry deadline is December 9. Entry fee must be PAID no later than Dec 9 to be considered complete. If you wish to pay with personal check by mail or make alternate payment arrangements, e-mail the organizer for payment instructions. Unpaid pre-registrants will be removed from the "who's registered" list at 7 a.m. on Dec 10, after which late fees will apply. • Entry period (Sep 15 through Dec 9): $25 registration + $25/event. • Late entry (Dec 10-12): $50 registration + $50/event • Walk-in - SUBJECT TO SPACE: $150/event. Payment made at door (cash or check payable to TROCRF). No credit cards taken at door. REFUND POLICY The registration portion of the entry fee and any AskFRED surcharges are non-refundable, however the event fees will be refunded for an athlete who needs to withdraw and does so in writing on or before December 9, 2013. After this date, no portion of the entry fees will be refunded. TOURNAMENT STAFF All staff is volunteer. Qualified referees should e-mail Lisa Campi (e-mail the organizer). Any time you can give is appreciated. Bout Committee: George Janto, David Sapery, Lisa Campi, Cheryl Delaney SCHEDULE OF EVENTS • All times listed are close of check-in, and are subject to change. Notifications will be sent through the FRED e-mail system and posted on this tournament home page • Fencing commences shortly after close of check-in. Arrive sufficiently early to be ready to fence when registration closes. Venue opens at 7:00 a.m. No official equipment check. Weapons are checked during pools and direct eliminations for all events. • Events listed as mixed may be gender-separated if there are at least 6 fencers of either gender. • If fencing in two events, fencer must report to the strip when called. If fencer is not present upon 1st and then second call, then still not present at 3rd call they will be eliminated from the competition. 8:00 Y14 MF/WF 8:15 Y10 MF/WF 9:30 Y10 MS/WS 10:00 Y12 Mixed Epee (may be gender-separated) 12:30 Y12 MS/WS 1:00 Y12 MF/WF 1:30 Y10 Mixed Epee (may be gender-separated) 1:30 Y14 WE 2:00 Y14 ME 3:30 Y14 MS/WS TOURNAMENT ENTRY • USA Fencing competitive membership, or other foreign federation membership, required. Must present membership card (or proof of membership payment) at check-in. To print your membership card visit: https://www.railstation.org/usfencing/Login.aspx?Redirect=Profile.aspx?returnurl=default.aspx Join/renew USA Fencing membership visit: http://www.usfencing.org/page/show/698115-individuals. If no proof of membership you must complete and pay for USA Fencing membership. You may join/renew at the door (parent signature required), however arrive with a completed form or plan to come early to complete required paperwork. http://assets.ngin.com/attachments/document/0034/1407/2013-14_Individual_Membership_Form.rev.pdf. Have separate check payable to "USA Fencing" or use your credit card (preferred). • Entry deadline is December 9. Payment is required no later than Dec 9 to secure entry. E-mail the organizer if you wish to pay by personal check or at the door. Unpaid (incomplete) entries will be removed at 7 a.m. on Dec 10, with re-entry subject to space and entry at late fee. • Signed waiver required. Click "Download Waiver". Complete and present at check-in. • Event entry is determined by 2013-14 USA Fencing Birth year requirements: Y10 = 2003-2006 Y12 = 2001-2004, or on Youth 10 NRP List Y14 = 1999-2002, or on Youth 12 NRP List If you are on the NRP list and your entry is rejected for age, contact us and we will handle your registration. See current point standings at: http://www.usfencing.org/page/show/695476-current-point-standings • Age verification required either by presenting: USA Fencing card stating Age Verified "Y" OR Copy of birth certificate, or other government-issued ID with photo •** Liability waiver - Upon entering this tournament you agree to abide by the current rules of USA Fencing and other applicable rules instituted by Cobra Fencing Club. You acknowledge you are entering this tournament at your own risk and release USA Fencing and its sponsors, Cobra Fencing Club, Emmes Realty, Escrime Management, and referees/staff from any liability. With entry you give consent to Cobra to obtain medical care from any licensed physician, hospital or clinic for any injury or illness that may arise during activities associated with this tournament. Photography, filming, recording, or any other form of media of the athlete during the tournament can be used by Cobra and USA Fencing. Those wishing to opt out of media coverage must inform the Bout Committee.** LOCATION/ PARKING Free Wi-Fi... Free parking Lakawanna Warehouse 629 Grove Street, 4th Floor Jersey, City NJ See Mapquest link on tournament home page for driving directions. From Manhattan by train: PATH train from Manhattan to Hoboken. The walk would be about 20 minutes. Taxis available in Hoboken (appx 4 minute ride to Cobra). Have the cab take Observer Highway West and turn left on Grove St. The Lackawanna Warehouse is on the right-hand side between 18th and 16th St. Parking is available in lot directly across street and also the parking lot at the southwest corner of 18th/Grove Streets. Once the main parking lot is filled there are three other parking locations: 1. You can park nose into the cyclone fence on 16th Street between Grove St. and Marin Blvd. Do not park in front of the sliding gate however. 2. There is a parking lot at the corner of Grove Street and 18th Street 3. You can go up the ramp located on Marin Blvd between 18th and 16th street. Do not block access to the truck bays. Stay to the right. If you are parking here drop off your fencer with a parent to check in. It's a 10 minute walk down the ramp and around the block to the Lackawanna Warehouse." EQUIPMENT VENDOR Blue Gauntlet will be on-site for equipment sales ARMORY Armorer services will be available (for fee) FOOD Concession will be open with food, drinks, and healthy snacks available for purchase. TOURNAMENT FORMAT • No formal equipment check. Weapons will be checked at the strip during pools and DE. Armorer will be on-site for repairs. • Y10 fencers must fence with #0 or #2 blades, i.e no longer than 32 inches. • Must have at least two working weapons and two body cords. • Full USA Fencing regulation uniform required. Name is NOT required on uniform. Foil mask with conductive bib required. t.15 1. Fencers arm, equip and clothe themselves and fence at their own responsibility and at their own risk. • USA Fencing rules apply. http://www.usfencing.org/page/show/695208-rulebook • Ratings can be awarded, however youth events do not qualify for the E1 or D1 classifications. This means that these events are NR until they achieve C1 level or higher. See USFA ratings chart at: http://assets.ngin.com/attachments/document/0034/6264/Classification_Chart.pdf • Events will be mixed if less than 6 fencers of either gender • Events posted as mixed will be gender-separated if at least 6 fencers of either gender • Seeding for pool round is based on the Current National Youth Ranking (as of Dec 20, 2013) according to age group and weapon, then letter ranking with year classification, then fencers with neither points nor classification. Fencers with equal classifications will be randomized within each classification. Only ratings and points standings listed on the USFA website will be used. Current ratings: http://www.usfencing.org/page/show/698125-current-membership-listing. Current point standings: http://www.usfencing.org/page/show/695476-current-point-standings • Each event consists of two rounds (pools and DE (direct elimination). Pools: One preliminary round of pools comprised of the standard 5-touch bout in 3 minutes. 100% then advance to direct elimination round. Direct Elimination: DE tableau shall be comprised according to the results of the preliminary pool round. Y10 DE format: Y10 direct elimination bouts are for 10 hits or end when two periods of three minutes, with a one-minute rest between each period, have passed. The first period ends either at the expiration of three minutes or when 5 hits are scored, whichever comes first. During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. Y12/Y14 DE format: Y12 and Y14 DE bouts are 15 touch bouts (three 3-minute periods with a 1 minute break between) During the 1-minute break, ONE PERSON designated by the fencer (team-mate, coach, or parent) may be on the strip with the fencer. • No fence-off for third place; Medals awarded to 8th place. • Fencers are responsible for ensuring accuracy of all posted information and must report errors to the bout committee immediately. This includes club affiliation, division, classification, date of birth, gender, spelling of name, etc . Errors in posted pool results must be reported to the BC immediately (within 5 minutes). Once DE round starts and tableau is posted, the pool results are final and no adjustments will be made. Check all scores before leaving the strip. Fencer signature on pool sheet and DE slip implies accuracy. • Photography and filming is allowed, however NO flash photography is allowed near ongoing competitions. Withdrawal: • Withdrawal during pools: The pools must be fenced through the last bout. A fencer who withdraws, or who is excluded, is scratched from the pool, and his results are annulled as if he had not taken part. • Withdrawal during DE: When for whatever reason a fencer cannot fence or cannot complete his bout, his opponent is declared winner of that bout. A fencer who withdraws does not lose his place in the overall classification of the competition. TOURNAMENT PREPARATION These guides have been prepared to help you with understanding fencing and tournaments. Contact Cheryl using the "e-mail the organizer" link if you have any questions. Beginner's Tournament Guide (courtesy of fencing.net) http://www.fencing.net/forums/thread44882.html Parents Guide to Fencing (courtesy of Fencing.net) http://www.fencing.net/forums/thread38526.html USA Fencing Parent Guidebook: http://assets.ngin.com/attachments/document/0034/6319/USA_Fencing_Parent_Guidebook.pdf NEARBY HOTELS The Doubletree Hotel; rates start appx. $150 455 Washington Boulevard Jersey City, NJ 07310 Tel: 1-201-499-2400 http://doubletree1.hilton.com/en_US/dt/hotel/EWRWTDT-Doubletree-Hotel-Jersey-City-New-Jersey/index.do Hyatt Regency; rates start at appx. $200 2 Exchange Place 201-469-1234 http://www.jerseycity.hyatt.com/hyatt/hotels/index.jsp Westin Jersey City Newport; rates start at appx. $225 479 Washington Blvd 201-626-2900 http://www.starwoodhotels.com/westin/property/overview/index.html?propertyID=3049